Clarifacts

Identity Theft and Employees

Protecting Employees from Identity Theft

What can employers do to help protect their employees from becoming victims of identity theft?

Given the fact that other employees are often the source of an information breach, naturally the first line of defense is to conduct a thorough background checks on job applicants. In addition to hiring candidates with integrity, employers can also put processes in place to control the flow of personal information. From the employment application to an employee’s departure documents, HR records should be closely guarded.

The following are important tips for acquiring, storing and destroying this information.

Acquiring Information

When acquiring personal information from an application, recruitment board, background screening company or applicant tracking system, the most important consideration is to protect your passwords. Keep in mind these simple guidelines:

Storing Information

Restricting access is the most important consideration when storing employee information. Following are three simple steps employers can take to securely store data:

Destruction of Information 

Reasonable measures for the destruction of employee information could include, but are not limited to:

By properly acquiring, storing and destroying sensitive data, businesses can make significant strides in preventing identity theft in the workplace.

©2009 Clarifacts

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